Visitor Access Policy

Volunteers and Visitors Policy
Context
• We welcome visitors from the local community and from a variety of outside
agencies to promote learning and wellbeing through their experience and expertise.
• Parents, education specialists from local networks, students, teachers and community members
make visits for meetings, volunteer work, assemblies, demonstrations and workshops.
• We support members of the community who wish to work as volunteers in School. There are two
main ways of helping: -
a) Occasional support e.g. trips, sports events or school events such as fetes. These are individual
events and generally volunteers only commit themselves to one or two occasions.
b) Regular support. This is when volunteers offer regular weekly support to the school for a period
of time.
• We offer work experience for young adults in training as well as young people wishing to have a
work experience of school life.
• A variety of delivery staff, maintenance engineers and contractors carry out routine work on the
school site.
Rationale
• The safety and security of all students and staff is a priority.
• The safety and security of all visitors is a priority.
• Enhancement and enrichment of the on-going curriculum through specialist expertise is
encouraged.
• Effective partnerships are developed with appropriate agencies, which contribute to the welfare,
wellbeing and learning of the school community.
General Procedures
• All volunteers must undergo an enhanced DBS check in order to ensure that the children are
protected. Also, original DBS certificate must be presented for inspection on first day at the school.
• Volunteer protocol will be followed at all times.
• All volunteer records are kept in a file in the HR’s office.
• All visitors must report to school reception to sign in.
• All visitors moving around the school site must wear a visitor’s badge.
• All visitors must be made aware of emergency procedures by a member of staff supervising their
visit. In addition, regular volunteers must be made aware of safeguarding procedures.
• If a member of staff is contacted by an outside agency or any individual requesting permission to
visit lessons, observe teaching, attend assembly etc., permission must be obtained from SLT before
any agreement is made.
2
• Speakers at assemblies/citizenship/lunchtime meetings, etc., need to be cleared through SLT.
• Any visitors on site who are not recognised, or who are not appropriately “badged” should be
politely asked their business.
• Pupils should be encouraged to report immediately any visitor who is not “badged”